A Project Secretary plays a crucial role in ensuring the smooth operation of project activities by providing administrative and clerical support to project managers and team members. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Project Secretary acts as a liaison between different departments and stakeholders, ensuring effective communication and coordination throughout the project lifecycle.
Dua for Job Seeking: اللهم يسر ولا تعسر واكمل ولا تكل وبارك لي فيما قَدَّرت
| Salary | Market Competitive |
| Experience | 6 – 8 years |
| Location | Saudi Arabia |
| Qualification | Any Graduation |
| Posted | 30 September 2024 |
| Job Type | Full Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days |
Responsibilities
Administrative Support
The Project Secretary is responsible for providing comprehensive administrative support to the project team. This includes scheduling meetings, preparing agendas, taking minutes, and distributing them to relevant parties. They also handle correspondence, manage project documentation, and ensure that all records are accurately maintained and easily accessible.
Communication and Coordination
Effective communication is vital for the success of any project. The Project Secretary facilitates communication between project managers, team members, and external stakeholders. They coordinate meetings, conference calls, and other forms of communication to ensure that everyone is informed and aligned with the project goals and timelines.
Documentation and Record Keeping
Maintaining accurate and up-to-date project documentation is a key responsibility of the Project Secretary. They are tasked with organizing and filing project documents, including contracts, reports, and other essential records. This ensures that all project information is readily available for reference and audit purposes.
Task Management
The Project Secretary assists in managing project tasks by tracking deadlines, monitoring progress, and ensuring that team members are aware of their responsibilities. They use project management tools to update task lists, assign responsibilities, and follow up on the completion of tasks to ensure that the project stays on track.
Financial Administration
In some cases, the Project Secretary may also be involved in financial administration tasks. This can include processing invoices, tracking project expenses, and assisting with budget management. They ensure that all financial records are accurate and that expenditures are within the allocated budget.
Support to Project Managers
The Project Secretary provides direct support to project managers by assisting with the preparation of project plans, reports, and presentations. They help in the coordination of project activities and ensure that project managers have the information and resources they need to lead the project effectively.
Skills and Qualifications
A successful Project Secretary should possess strong organizational and multitasking skills, excellent written and verbal communication abilities, and proficiency in office software such as [Microsoft Office Suite](https://www.microsoft.com/en-us/microsoft-365/microsoft-office). Experience in project management or a related field is often preferred, along with a high level of attention to detail and the ability to work under pressure. A proactive attitude and the ability to work independently are also essential for this role.
How to apply:
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