An Office Secretary is responsible for providing administrative support to ensure the efficient operation of the office. This role involves managing daily tasks such as scheduling appointments, maintaining records, and handling correspondence. The Office Secretary serves as the point of contact for internal and external communications, ensuring seamless coordination among staff and stakeholders.
This position requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities simultaneously. An Office Secretary plays a vital role in maintaining a well-structured and professional office environment.
| Salary | Market Competitive |
| Experience | 5 Years |
| Location | Dubai |
| Qualification | Any Graduation |
| Posted | 21 November 2024 |
| Job Type | Full-Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days |
Key Responsibilities
- Administrative Support
- Perform general clerical duties, including filing, photocopying, and data entry.
- Manage office supplies inventory and place orders when necessary.
- Maintain organized and accurate records, ensuring easy retrieval when needed.
- Scheduling and Coordination
- Schedule and coordinate meetings, appointments, and travel arrangements for staff and executives.
- Prepare meeting agendas, take detailed minutes, and distribute them to relevant parties.
- Act as a liaison between departments to facilitate smooth communication and workflow.
- Communication Management
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Greet and assist visitors in a professional and courteous manner.
- Draft, format, and proofread documents and reports to ensure accuracy and clarity.
- Office Organization
- Maintain a clean, organized, and functional workspace to promote productivity.
- Update and manage office policies and procedures as needed.
- Assist in onboarding new employees by preparing workspaces and providing orientation materials.
- Problem Solving and Support
- Address day-to-day office issues promptly and effectively.
- Support team members in resolving administrative challenges and finding solutions.
- Provide backup support to other roles when necessary to ensure operational continuity.
Ideal Candidate
The ideal Office Secretary is efficient, approachable, and capable of maintaining a high level of professionalism under pressure. They should have excellent communication and interpersonal skills, along with proficiency in office software such as Microsoft Office Suite or Google Workspace. Prior experience in an administrative or secretarial role is advantageous, and multitasking abilities are essential to succeed in this role.
How to apply:
Send your updated resume to our email:
Email: 2014.bhjobs@gmail.com