Office Manager/Receptionist Required in Dubai
Office jobs in Dubai

Office Manager/Receptionist Required in Dubai

As an Office Manager/Receptionist, you will be responsible for managing the office environment, coordinating administrative tasks, and providing front-desk services. You will ensure that the office runs smoothly, support staff with administrative needs, and greet and assist visitors professionally.

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Dua for Job Seeking: اللهم يسر ولا تعسر واكمل ولا تكل وبارك لي فيما قَدَّرت

Experience 1 years
Location UAE, Dubai
Qualification High School
Posted 27 August 2024
Job Type Full-Time
Posted by Habeebi Recruiter
last date to apply apply within 15 days

 

Key Responsibilities:

  1. Reception and Front Desk Duties:
    • Greet and welcome visitors and clients as they arrive at the office.
    • Answer, screen, and direct incoming phone calls to the appropriate departments.
    • Manage incoming and outgoing mail, packages, and deliveries.
    • Maintain a tidy and organized reception area.
  2. Office Administration:
    • Oversee the daily operations of the office, ensuring that all administrative tasks are completed efficiently.
    • Order and manage office supplies, ensuring that inventory levels are maintained.
    • Coordinate office maintenance and repairs, working with vendors and service providers as needed.
    • Assist in the preparation of reports, presentations, and other documents as required.
  3. Scheduling and Coordination:
    • Manage office calendars, including scheduling meetings, appointments, and conference calls.
    • Coordinate and arrange travel accommodations for staff as needed.
    • Organize and coordinate office events, meetings, and conferences.
    • Ensure that meeting rooms are prepared, including setting up equipment and refreshments.
  4. Staff Support:
    • Provide administrative support to staff, including filing, data entry, and document management.
    • Assist with onboarding new employees, including setting up workstations and providing office orientations.
    • Act as the point of contact for office-related inquiries and issues.
  5. Financial Administration:
    • Assist with basic accounting tasks, such as processing invoices, managing petty cash, and tracking expenses.
    • Coordinate with the finance department to ensure timely payment of bills and invoices.
    • Maintain records of office expenses and prepare reports as needed.
  6. Communication and Correspondence:
    • Draft and distribute internal communications, such as memos, notices, and newsletters.
    • Manage the office email inbox, responding to inquiries and forwarding messages to the appropriate recipients.
    • Liaise with external partners, clients, and service providers as needed.
  7. Technology and Equipment Management:
    • Manage office technology, including computers, printers, and communication systems.
    • Coordinate with IT support to resolve technical issues and ensure that office equipment is functioning properly.
    • Maintain records of office equipment and handle any upgrades or replacements.
  8. Compliance and Safety:
    • Ensure that the office complies with health and safety regulations, conducting regular checks and audits.
    • Manage office security procedures, including access control and visitor management.
    • Maintain records of safety protocols and emergency procedures.
  9. Document Management:
    • Organize and maintain digital and physical filing systems, ensuring that documents are easily accessible.
    • Ensure the confidentiality of sensitive information and maintain data privacy standards.
    • Assist with archiving and record-keeping tasks as required.
  10. Continuous Improvement:
    • Identify opportunities to improve office processes and implement changes to enhance efficiency.
    • Stay updated on office management best practices and technologies to optimize office operations.
    • Provide input and suggestions for improving the overall office environment.

Qualifications:

  • High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
  • Proven experience in office management, administrative support, or as a receptionist.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite and office management software.

Desired Skills:

  • Excellent verbal and written communication skills.
  • Strong interpersonal skills and a professional demeanor.
  • Ability to work independently and manage multiple tasks simultaneously.
  • High attention to detail and accuracy.
  • Problem-solving skills and the ability to handle unexpected challenges.

How to apply:

Send your updated resume to our email or directly reach us at our phone:

Email: info@garant.ae

Telephone: +97144214335      WhatsApp  +971529385533

Disclaimer

Disclaimer:

  • We list jobs submitted by employers. HabeebiRecruiter.com does not verify employers or guarantee job details.
  • Be aware: legitimate jobs never require upfront payment

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