A Receptionist serves as the first point of contact for clients, visitors, and staff, making her role crucial to creating a positive first impression of the organization. This position involves managing the front desk, handling inquiries, and performing various administrative tasks to support smooth office operations.
The Receptionist must possess excellent communication skills, a welcoming demeanor, and the ability to multitask efficiently. Her role contributes to maintaining a professional and organized work environment.
| Salary | Market Competitive |
| Experience | 0 – 6 Years |
| Location | Dubai |
| Qualification | Secondary School(Academic / General), Any Graduation |
| Posted | 02 December 2024 |
| Job Type | Full-Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days |
Key Responsibilities
1. Greeting and Welcoming Visitors
The Receptionist warmly greets visitors upon arrival, ensuring they feel welcomed and valued. She directs them to the appropriate departments or staff members and maintains a professional, friendly attitude at all times.
2. Managing the Front Desk
The Receptionist oversees front desk operations, including answering phone calls, managing emails, and responding to inquiries. She ensures that the reception area is tidy and reflects the company’s professional image.
3. Handling Appointments and Scheduling
Coordinating appointments and managing meeting room bookings are key duties. The Receptionist maintains accurate schedules and ensures that meetings are organized efficiently.
4. Administrative Support
The Receptionist performs various administrative tasks such as data entry, filing, and maintaining office supplies. She may also assist other departments with tasks such as preparing documents or handling correspondence.
5. Managing Visitor Logs and Security
Maintaining visitor logs and issuing access passes ensures security protocols are followed. The Receptionist ensures that only authorized individuals gain access to the premises.
6. Handling Customer Inquiries
Responding to inquiries, whether in person, over the phone, or via email, is an integral part of the role. The Receptionist provides accurate information about the company’s services or directs inquiries to the appropriate department.
7. Supporting Event Coordination
In some organizations, the Receptionist may assist with coordinating events, such as meetings or company gatherings, by managing invitations, preparing materials, and ensuring logistical arrangements.
8. Managing Deliveries and Mail
Receiving and distributing mail, packages, and courier deliveries is another responsibility. The Receptionist ensures timely and accurate handling of correspondence.
Skills and Qualifications
- Communication Skills: Excellent verbal and written communication abilities.
- Interpersonal Skills: A welcoming and professional demeanor with strong people skills.
- Organizational Skills: Ability to multitask, prioritize, and manage time effectively.
- Technical Proficiency: Familiarity with office equipment, telephone systems, and software such as Microsoft Office or similar tools.
- Problem-Solving: Quick thinking to handle inquiries and resolve issues efficiently.
- Attention to Detail: Maintaining accuracy in scheduling, record-keeping, and correspondence.
Work Environment
A Receptionist typically works in a corporate office, hotel, or other professional settings. The role may require maintaining a polished appearance and a calm demeanor, even during busy periods. Standard working hours are common, although some positions may require shifts or flexible schedules.
In conclusion, a Receptionist (Female) is a pivotal figure in ensuring the organization’s smooth daily operations. Her role in providing exceptional service and maintaining a professional front for the company contributes significantly to its reputation and efficiency.
How to apply:
Send your updated resume to our email or directly reach us at our phone:
Email: info@trinet.ae
Phone: +971 4 4539466