Executive Secretary – Tendering Specialist Coordinator Required in Kuwait

The Executive Secretary – Tendering Specialist Coordinator plays a dual role in providing high-level administrative support to executives and managing the coordination of tendering processes. This position requires excellent organizational, communication, and multitasking skills to ensure the smooth execution of administrative duties and tender-related tasks. The role involves handling sensitive information, liaising with various stakeholders, and ensuring compliance with tender requirements and deadlines.

Key Responsibilities

Executive Support

• Provide administrative assistance to executives, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare reports, presentations, and documents as required by the executive team.
• Serve as a point of contact between executives and internal/external stakeholders, ensuring smooth communication.
• Manage travel arrangements, expense reporting, and other logistical tasks for the executive team.

Tendering Coordination

• Oversee the preparation, submission, and tracking of tenders to ensure compliance with requirements and deadlines.
• Liaise with clients, vendors, and internal departments to gather necessary information and documentation for tender submissions.
• Conduct initial reviews of tender documents to identify key deliverables and timelines.
• Ensure tender proposals are accurate, professionally formatted, and submitted on time.

Documentation and Record Keeping

• Maintain organized records of tender documents, contracts, and correspondence for easy retrieval and audit purposes.
• Track tender statuses and follow up on submissions to ensure the process runs smoothly.
• Assist in drafting, proofreading, and editing tender-related documents and contracts.

Stakeholder Communication

• Act as the primary point of contact for inquiries related to tenders, ensuring accurate and timely responses.
• Coordinate with internal teams to address queries or resolve issues during the tendering process.
• Build and maintain positive relationships with clients, vendors, and business partners.

Compliance and Process Improvement

• Ensure that all tendering activities adhere to company policies, legal requirements, and industry standards.
• Suggest improvements to streamline tendering processes and administrative workflows.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as an executive secretary and/or tendering coordinator.
• Strong understanding of tendering processes and requirements.
• Excellent organizational skills and the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Exceptional communication and interpersonal skills.
• Strong attention to detail and a high level of accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.

This role requires a proactive and efficient professional who can seamlessly integrate administrative excellence with the coordination of tendering activities, ensuring that both executive support and tendering objectives are met with the highest standards.

How to apply:

Send your updated resume to our email:

Email:  servicecokwt@gmail.com