An Office Manager is responsible for overseeing the daily operations of an office, ensuring it runs smoothly and efficiently. This role involves managing office resources, coordinating administrative tasks, supervising staff, and ensuring that the work environment is organized and productive. The Office Manager is also a key point of contact for internal and external stakeholders, playing a vital role in supporting the organization’s overall operations and goals.
| Salary | Market Competitive |
| Experience | 2 – 5 years |
| Location | Kuwait |
| Qualification | Bachelor’s Degree |
| Posted | 07 December 2024 |
| Job Type | Full-Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days |
Key Responsibilities
Office Operations Management
- Oversee the daily functioning of the office, ensuring all systems and processes run smoothly.
- Ensure that the office is well-maintained, organized, and equipped with necessary supplies and equipment.
- Coordinate office activities and schedules to promote efficiency, such as meetings, events, or company-wide initiatives.
Administrative Support
- Provide administrative support to senior management, including scheduling meetings, preparing reports, and handling correspondence.
- Assist with the preparation of presentations, documents, and proposals as needed.
- Handle phone calls, emails, and mail, ensuring timely responses and proper routing.
Team Supervision and Support
- Supervise and manage office staff, ensuring their productivity and alignment with organizational goals.
- Delegate tasks to staff members and provide guidance and support as needed.
- Conduct performance reviews and provide feedback to staff to foster a positive and efficient working environment.
Financial and Budget Management
- Manage office budgets, ensuring that office expenses are within limits.
- Process and track office expenses, including supplies, equipment, and services.
- Assist with financial reporting and ensure that invoices are paid on time.
Facilities and Vendor Management
- Oversee the maintenance and operation of office facilities, including cleaning, repairs, and security.
- Liaise with external vendors and service providers for office supplies, equipment, and services.
- Ensure that all contracts and agreements with vendors are managed efficiently and renewed as necessary.
Health and Safety Compliance
- Ensure that the office adheres to health and safety regulations, creating a safe and conducive work environment.
- Maintain office safety protocols, including fire drills, emergency procedures, and first aid readiness.
- Oversee the organization of the office to comply with workplace ergonomics and safety standards.
Qualifications and Skills
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience as an Office Manager, Administrative Assistant, or in a similar office-related role.
- Strong organizational and time-management skills, with the ability to multitask effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in office software (e.g., Microsoft Office, Google Workspace) and office management tools.
- Strong leadership and interpersonal skills to manage a team and interact with various stakeholders.
- Ability to problem-solve and handle unexpected issues efficiently.
- Knowledge of office equipment and facilities management.
The Office Manager is essential to maintaining an organized and efficient office environment, ensuring that all operations run smoothly, and supporting the team with necessary resources. This role demands strong organizational skills, leadership abilities, and the capacity to manage multiple tasks simultaneously.
How to apply:
Send your updated resume to our email or directly reach us at our phone:
Email: adeccogroupsltd@gmail.com
Phone: +965 78392922