An Executive Secretary is responsible for providing high-level administrative support to executives and senior management. This role is essential in ensuring the smooth functioning of the executive’s daily activities, managing schedules, coordinating meetings, and handling confidential information with discretion and professionalism.
The ideal candidate must possess excellent organizational, communication, and multitasking skills to thrive in a fast-paced environment. They will act as a bridge between the executive team and internal or external stakeholders, ensuring seamless communication and coordination.
| Salary | Market Competitive |
| Experience | 2 – 5 years |
| Location | Kuwait |
| Qualification | Bachelor’s degree in business, Engineering or similar. |
| Posted | 11 December 2024 |
| Job Type | Full-Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days |
Key Responsibilities
1. Administrative Support
- Manage the executive’s calendar, schedule appointments, and coordinate meetings, ensuring optimal time management.
- Prepare and organize meeting agendas, take detailed minutes, and follow up on action items to ensure timely execution.
- Handle travel arrangements, including booking flights, accommodations, and preparing itineraries.
2. Document Management
- Draft, proofread, and edit correspondence, reports, and presentations for the executive.
- Organize and maintain filing systems for both digital and physical records, ensuring easy accessibility and confidentiality.
- Prepare and distribute internal memos and external communications as required.
3. Liaison and Coordination
- Serve as the primary point of contact between the executive and internal or external parties.
- Coordinate with other departments to ensure alignment and timely completion of tasks assigned by the executive.
- Handle inquiries and requests with professionalism, directing them to the appropriate parties as needed.
4. Confidentiality and Discretion
- Handle sensitive and confidential information with the utmost care, ensuring compliance with company policies.
- Maintain discretion in all communications and dealings related to the executive’s role and responsibilities.
5. Office and Task Management
- Monitor and order office supplies as needed to ensure smooth operations.
- Assist with preparing expense reports, invoices, and other administrative tasks.
- Act proactively to address potential scheduling conflicts or administrative challenges.
Qualifications and Skills
- Proven experience as an Executive Secretary, Administrative Assistant, or a similar role.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Strong organizational and multitasking abilities.
- Ability to work under pressure and meet tight deadlines.
- A bachelor’s degree in Business Administration, Secretarial Studies, or a related field is preferred.
This role requires a dynamic and resourceful individual capable of ensuring the executive’s operations are efficient and effective. The Executive Secretary serves as a cornerstone in supporting the leadership team’s success and organizational goals.
How to apply:
Send your updated resume to our email:
Email: servicecokwt@gmail.com