The Executive Secretary – Tendering Specialist Coordinator is a dual-role position that combines high-level administrative support with specialized responsibilities in managing tendering processes. This role requires exceptional organizational, communication, and multitasking skills. The individual will provide executive-level assistance, coordinate tendering documentation, and ensure timely and accurate submissions. The position is crucial for maintaining operational efficiency and supporting the organization’s efforts to secure new business opportunities through tenders and proposals.
| Salary | Market Competitive |
| Experience | 2 – 4 years |
| Location | Kuwait |
| Qualification | Bachelor’s degree in business, Engineering or similar. |
| Posted | 23 November 2024 |
| Job Type | Full-Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days |
Key Responsibilities
- Executive Administrative Support
- Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle confidential correspondence and documentation with utmost discretion.
- Prepare and distribute meeting agendas, minutes, and follow-up action items.
- Act as a liaison between the executive and internal teams or external stakeholders.
- Tendering Coordination
- Coordinate the preparation, review, and submission of tender documents in compliance with client requirements and deadlines.
- Liaise with internal teams, including sales, legal, and technical departments, to gather necessary inputs for tenders.
- Ensure all tender documentation is accurate, complete, and formatted according to client specifications.
- Maintain a database of tender opportunities, submissions, and outcomes for tracking and reporting purposes.
- Document Management and Compliance
- Organize and maintain filing systems for all tender-related documents and correspondence.
- Ensure compliance with legal and organizational standards in document preparation and submissions.
- Track tender deadlines and milestones to ensure timely actions and submissions.
- Communication and Coordination
- Facilitate clear communication between internal teams and external stakeholders during the tendering process.
- Respond promptly to inquiries from clients or team members related to tenders or administrative matters.
- Monitor updates on tender opportunities, amendments, or clarifications from clients or regulatory bodies.
- Reporting and Analysis
- Prepare regular status reports on tender activities and administrative tasks for the executive’s review.
- Analyze feedback from unsuccessful tenders to identify areas for improvement.
- Provide insights into trends in tendering requirements to help refine future strategies.
Qualifications and Skills
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Proven experience in a secretarial or administrative role, with exposure to tendering processes being a strong advantage.
- Exceptional organizational and time-management skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and document management software.
- Strong written and verbal communication skills.
- Attention to detail and ability to work under tight deadlines.
- Familiarity with tendering platforms and procedures is preferred.
Career Opportunity
The Executive Secretary – Tendering Specialist Coordinator role offers a unique combination of administrative expertise and tendering skills, providing a diverse and rewarding career path. Successful candidates will have the opportunity to contribute to high-stakes projects while supporting organizational growth. This position also opens avenues for advancement into senior roles in administration or business development.
How to apply:
Send your updated resume to our email:
Email: servicecokwt@gmail.com