The Female Receptionist cum Secretary is responsible for managing front desk operations and providing administrative support to ensure the smooth functioning of the office. This dual role combines receptionist duties, such as greeting visitors and handling phone calls, with secretarial tasks, including scheduling meetings and managing correspondence. The ideal candidate will be organized, professional, and capable of handling multiple responsibilities efficiently.
| Salary | Market Competitive |
| Experience | 1 years |
| Location | Kuwait |
| Qualification | bachelor’s degree |
| Posted | 16 September 2024 |
| Job Type | Full-Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days |
Key Responsibilities:
- Managing Front Desk Operations:
As the first point of contact for visitors and clients, the Female Receptionist cum Secretary is responsible for managing the front desk. This involves greeting guests, directing them to the appropriate person or department, and ensuring a professional and welcoming environment. The receptionist must handle inquiries promptly and provide excellent customer service to create a positive first impression. - Handling Phone Calls and Correspondence:
The role includes managing incoming and outgoing phone calls, taking messages, and directing calls to the appropriate staff members. The receptionist cum secretary is also responsible for handling and distributing mail and email correspondence. This requires clear communication skills and the ability to prioritize and manage multiple communications effectively. - Scheduling and Coordinating Meetings:
The Female Receptionist cum Secretary is tasked with scheduling meetings, appointments, and events for executives or staff members. This involves coordinating with participants, booking meeting rooms, and ensuring that all necessary arrangements are made. Efficient scheduling and time management are essential to keep the office running smoothly. - Performing Administrative Tasks:
In addition to receptionist duties, the role involves performing various administrative tasks, such as preparing reports, handling office supplies, and maintaining filing systems. The secretary will assist with document preparation, data entry, and other clerical tasks to support office operations and ensure that all administrative needs are met. - Maintaining Office Records and Documentation:
The Female Receptionist cum Secretary is responsible for maintaining accurate and organized office records and documentation. This includes managing files, updating databases, and ensuring that all records are kept confidential and secure. Proper record-keeping supports efficient office operations and compliance with company policies. - Providing Support to Staff and Executives:
The role involves providing general support to staff and executives, including managing their schedules, coordinating travel arrangements, and handling any special requests. The receptionist cum secretary must be proactive and responsive to the needs of the team, ensuring that all support functions are carried out effectively. - Ensuring Office Cleanliness and Organization:
Maintaining a clean and organized office environment is part of the role. The Female Receptionist cum Secretary ensures that the reception area and other common spaces are tidy and presentable. This includes managing office supplies, coordinating with cleaning services, and ensuring that the office maintains a professional appearance. - Handling Confidential Information:
The role requires handling confidential and sensitive information with discretion. The Female Receptionist cum Secretary must adhere to privacy policies and ensure that all confidential documents and communications are managed securely. Maintaining confidentiality is critical to protecting company information and client privacy. - Managing Office Equipment:
The Female Receptionist cum Secretary is responsible for managing office equipment, such as telephones, fax machines, and printers. This includes troubleshooting minor issues, coordinating repairs or maintenance, and ensuring that equipment is functioning properly to support office operations.
Qualifications and Skills:
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- Proven experience as a receptionist, secretary, or in a similar administrative role.
- Proficiency in office software (e.g., Microsoft Office Suite, email systems).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Ability to maintain confidentiality and handle sensitive information.
- Professional demeanor and customer service skills.
- Attention to detail and accuracy in managing documentation.
- Ability to work independently and as part of a team.
The Female Receptionist cum Secretary plays a crucial role in ensuring the efficient operation of the office by managing front desk activities and providing essential administrative support. By handling phone calls, scheduling meetings, and maintaining office records, they contribute to a well-organized and professional work environment.
How to apply:
Send your updated resume to our email or directly reach us at our phone:
Email: hr2@kanee.com
Telephone: +50865678