A Secretary is a key administrative professional responsible for managing day-to-day office operations and supporting executives or teams. This role requires excellent organizational skills, attention to detail, and the ability to handle a variety of tasks efficiently. A Secretary plays a vital role in ensuring smooth communication, maintaining schedules, and handling confidential information with professionalism.
| Salary | Market Competitive |
| Experience | 1 – 3 years |
| Location | Kuwait |
| Qualification | Bachelor Degree |
| Posted | 23 November 2024 |
| Job Type | Full-Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days |
Key Responsibilities
- Administrative Support
- Manage and organize office documentation, correspondence, and records.
- Draft, format, and proofread letters, reports, and other official documents.
- Maintain filing systems, both electronic and physical, ensuring they are up-to-date and accessible.
- Schedule Management
- Manage calendars for executives or teams, scheduling appointments, meetings, and events.
- Coordinate meeting logistics, including booking venues, preparing agendas, and arranging materials.
- Ensure all deadlines and commitments are met by tracking schedules and following up on action items.
- Communication Management
- Handle incoming and outgoing communications, including phone calls, emails, and letters.
- Act as the point of contact between executives, employees, clients, and external stakeholders.
- Relay messages accurately and promptly, maintaining a professional tone in all interactions.
- Office Operations
- Order and manage office supplies to ensure uninterrupted workflow.
- Support in organizing office events, training sessions, or client meetings.
- Collaborate with other administrative staff to ensure efficient office operations.
- Confidentiality and Discretion
- Handle sensitive and confidential information with the highest level of discretion.
- Ensure compliance with company policies and data protection regulations.
- Reporting and Record Keeping
- Prepare meeting minutes, summaries, and reports as required.
- Maintain records of expenses, travel arrangements, and other administrative activities.
- Generate periodic reports to track and summarize office activities.
Qualifications and Skills
- High school diploma or equivalent; a degree or certification in office administration is an advantage.
- Proven experience in a secretarial or administrative role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of professionalism and confidentiality.
- Attention to detail and problem-solving skills.
Career Opportunity
The Secretary role offers an excellent foundation for a career in administration or office management. Successful candidates may progress to senior administrative roles such as Executive Assistant, Office Manager, or Administrative Coordinator, with opportunities to work closely with leadership teams and take on more strategic responsibilities.
How to apply:
Send your updated resume to our email:
Email: aturaat@gmail.com