A Time Keeper is responsible for accurately recording and monitoring the attendance, working hours, and time-related data of employees at a company or project site. This role is crucial in ensuring that payroll calculations, overtime, and employee attendance are managed correctly. The Time Keeper maintains detailed records, verifies the accuracy of time entries, and reports any discrepancies to management. The ideal candidate should be detail-oriented, organized, and have good communication skills to interact effectively with staff and management.
| Salary | Market Competitive |
| Experience | 1+ years |
| Location | Kuwait |
| Qualification | Any |
| Posted | 18 November 2024 |
| Job Type | Full-Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days |
Key Responsibilities
1. Recording Employee Attendance
The primary responsibility of a Time Keeper is to track the attendance of all employees. This includes recording the time when employees clock in and out, monitoring breaks, and noting any absences or tardiness. The Time Keeper ensures that attendance records are accurate and up-to-date, utilizing manual time logs or digital timekeeping systems as per company protocols.
2. Managing Timekeeping Systems
The Time Keeper is responsible for managing and maintaining the timekeeping systems used by the organization. This involves setting up time clocks, troubleshooting any system issues, and ensuring that all employee data is accurately recorded in the system. The Time Keeper may also assist in training employees on how to use timekeeping devices and address any questions or concerns they may have regarding the process.
3. Calculating Working Hours and Overtime
Accurate calculation of working hours and overtime is a key task for the Time Keeper. This involves compiling the total hours worked by each employee, verifying the time entries, and calculating any additional hours worked beyond the regular schedule. The Time Keeper ensures that all calculations comply with company policies and labor laws, enabling accurate and timely payroll processing.
4. Maintaining Detailed Records
The Time Keeper is responsible for maintaining comprehensive records of employee attendance, hours worked, leave taken, and any other time-related data. These records are crucial for payroll processing, performance reviews, and legal compliance. The Time Keeper ensures that all records are stored securely and can be accessed when needed for auditing or reporting purposes.
5. Verifying Attendance and Reporting Discrepancies
The Time Keeper regularly reviews attendance records to identify any discrepancies or irregularities, such as missed punches, unauthorized absences, or incorrect time entries. When issues are identified, the Time Keeper investigates the cause, corrects any errors, and reports the discrepancies to the relevant department heads or HR team for further action.
6. Assisting with Payroll Preparation
In collaboration with the payroll department, the Time Keeper provides accurate time and attendance data for payroll processing. This includes compiling reports on hours worked, overtime, and leave taken. By providing reliable data, the Time Keeper helps ensure that employees are paid correctly and on time.
7. Monitoring Compliance with Company Policies
The Time Keeper ensures that employees adhere to the company’s attendance policies and procedures. This includes monitoring compliance with scheduled working hours, break times, and leave policies. The Time Keeper may also assist in enforcing timekeeping rules and addressing any violations in coordination with supervisors or HR.
8. Preparing Timekeeping Reports
The Time Keeper prepares and submits various timekeeping reports to management, HR, or project supervisors. These reports provide insights into employee attendance patterns, overtime usage, and any time-related issues that may need attention. The data collected by the Time Keeper helps management make informed decisions about staffing, scheduling, and productivity.
Qualifications and Skills
- High school diploma or equivalent; additional certification in timekeeping or payroll management is a plus.
- Previous experience as a Time Keeper, Payroll Clerk, or similar role is preferred.
- Strong attention to detail and accuracy in data entry.
- Proficiency in using timekeeping software and digital time management systems.
- Basic knowledge of payroll processes and labor laws.
- Good organizational and record-keeping skills.
- Strong communication skills for interacting with employees and supervisors.
- Ability to handle sensitive information with confidentiality.
- Proficiency in Microsoft Office, especially Excel, for data analysis and reporting.
- Problem-solving skills to address timekeeping discrepancies.
A Time Keeper plays a vital role in managing the time-related aspects of an organization, ensuring that employee attendance is tracked accurately and efficiently. By providing reliable data and reports, the Time Keeper contributes to effective payroll management and helps maintain compliance with company policies and labor regulations. This position is ideal for individuals who are meticulous, have a strong sense of responsibility, and enjoy working with numbers and data.
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