An Administrative Affairs Officer is responsible for managing the administrative operations of an organization to ensure efficiency and compliance with internal policies. This role involves overseeing office procedures, maintaining records, and coordinating activities between various departments. The Administrative Affairs Officer acts as a key point of contact for administrative matters and contributes to the smooth running of day-to-day operations.
This position requires strong organizational skills, attention to detail, and the ability to multitask. Administrative Affairs Officers play a crucial role in fostering an organized and professional work environment.
| Salary | Market Competitive |
| Experience | 5 years |
| Location | Qatar |
| Qualification | Bachelor’s degree in Business Administration, Management, or related fields |
| Posted | 26 November 2024 |
| Job Type | Full-Time |
| Posted by | Habeebi Recruiter |
| last date to apply | apply within 15 days of posting |
Key Responsibilities
1. Managing Office Operations
Administrative Affairs Officers oversee the daily administrative functions of the office. This includes coordinating schedules, ensuring office supplies are stocked, and maintaining a professional workspace. They establish procedures to streamline operations and improve efficiency.
2. Record Keeping and Documentation
A core responsibility is maintaining accurate and up-to-date records for the organization. This includes managing employee files, contracts, and other sensitive documents. They ensure that records are stored securely and accessible when needed.
3. Coordination Between Departments
Administrative Affairs Officers act as a liaison between various departments, facilitating communication and collaboration. They help align departmental activities with organizational goals and ensure that administrative support is available across all functions.
4. Policy Implementation and Compliance
The role involves enforcing internal policies and ensuring compliance with organizational standards and legal requirements. Administrative Affairs Officers regularly update policies and inform staff of any changes to maintain alignment with regulations.
5. Event and Meeting Coordination
They are responsible for organizing and coordinating meetings, conferences, and company events. This includes scheduling, preparing agendas, and managing logistical arrangements such as venues, catering, and equipment.
6. Handling Correspondence
Administrative Affairs Officers manage incoming and outgoing correspondence, including emails, letters, and phone calls. They ensure that all communications are handled promptly and directed to the appropriate parties.
7. Supporting Human Resources Functions
In some organizations, the Administrative Affairs Officer may assist with HR-related tasks, such as onboarding new employees, managing leave records, and supporting recruitment efforts.
8. Preparing Reports
Administrative Affairs Officers compile and analyze data to prepare reports for management. These reports may include operational updates, budget summaries, or compliance reviews.
Qualifications and Skills
- Educational Background: A bachelor’s degree in business administration, management, or a related field is typically required.
- Experience: Prior experience in administrative or office management roles is advantageous.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in office software (e.g., Microsoft Office Suite, database management tools).
- Analytical and problem-solving capabilities.
- Personal Attributes: Attention to detail, discretion, and the ability to handle confidential information with professionalism.
Work Environment
Administrative Affairs Officers usually work in office settings and may occasionally travel for meetings or events. The role requires interacting with staff across all levels of the organization and handling multiple responsibilities simultaneously.
This position is ideal for individuals who excel at organization, enjoy supporting operational excellence, and thrive in dynamic environments. A successful Administrative Affairs Officer ensures that administrative processes are seamless, contributing to the overall effectiveness of the organization.
How to apply:
Send your updated resume to our email:
Email: qatar@hotmail.com