An Assistant Store Keeper supports the Store Keeper in managing inventory, maintaining stock records, and ensuring that the store operates smoothly and efficiently. This role involves assisting with the receipt, storage, and distribution of goods, as well as keeping accurate records of stock levels and ensuring that inventory is organized and accessible. The Assistant Store Keeper plays an essential role in ensuring that the store functions properly, working closely with the store team to manage supplies, support production or sales processes, and maintain order in the storage area.
Dua for Job Seeking: اللهم يسر ولا تعسر واكمل ولا تكل وبارك لي فيما قَدَّرت
Salary | 1,500 Qar + Accommodation + Food + Transportation Overtime + Mobile |
Experience | 1+ years |
Location | Qatar |
Qualification | Bachelor’s Degree |
Posted | 15 October 2024 |
Job Type | Full-Time |
Posted by | Habeebi Recruiter |
last date to apply | apply within 15 days of posting |
Key Responsibilities
Inventory Management and Stock Control
The Assistant Store Keeper is responsible for assisting with the day-to-day management of inventory. This includes checking stock levels, updating inventory records, and ensuring that goods are correctly labeled and stored. The assistant must ensure that stock is well-organized and easy to locate, which helps prevent delays in production or sales operations. By monitoring stock levels regularly, the Assistant Store Keeper ensures that there is always an adequate supply of items and helps avoid overstocking or shortages.
Receiving and Dispatching Goods
One of the key responsibilities of the Assistant Store Keeper is to help with receiving deliveries of goods from suppliers. This includes checking the quantities and quality of the items against delivery notes or purchase orders and reporting any discrepancies or damaged goods. Additionally, the Assistant Store Keeper assists in preparing and dispatching goods to other departments, customers, or production units. Ensuring that goods are properly documented during receipt and dispatch is crucial for accurate inventory tracking.
Record Keeping and Documentation
Accurate record-keeping is essential in the role of an Assistant Store Keeper. This includes updating stock records in the inventory management system, maintaining receipts, invoices, and documentation related to deliveries and dispatches. Keeping accurate and up-to-date records ensures that the store’s inventory is properly accounted for and can be referenced during audits or stock checks. Proper documentation also supports the smooth operation of supply chains and helps the organization maintain financial accuracy.
Stock Replenishment and Ordering
The Assistant Store Keeper helps monitor stock levels and informs the Store Keeper when certain items are running low. This involves assessing stock usage rates, identifying items that need to be reordered, and preparing requisition forms for new supplies. Ensuring that stock is replenished in a timely manner helps prevent interruptions in production, sales, or other operational activities that rely on having the necessary supplies on hand.
Maintaining Store Cleanliness and Organization
Another critical responsibility of the Assistant Store Keeper is maintaining the cleanliness and organization of the store area. This involves ensuring that goods are neatly arranged, stored in appropriate locations, and easily accessible. The assistant is also responsible for ensuring that the store environment is safe, clean, and free from hazards. Maintaining a well-organized store not only improves efficiency but also ensures compliance with safety and storage regulations.
Assisting with Stock Audits and Inspections
The Assistant Store Keeper plays a supportive role in stock audits and inspections. This includes preparing inventory reports, conducting physical counts of stock, and ensuring that all items are accounted for during periodic audits. These activities are essential for identifying discrepancies, preventing theft, and ensuring that the store’s inventory records align with actual stock levels. Regular stock audits help maintain transparency and accountability within the store’s operations.
Supporting Team Collaboration
The Assistant Store Keeper works closely with other departments such as purchasing, production, and sales to ensure that stock management aligns with the organization’s needs. This includes coordinating with colleagues to fulfill stock requests, respond to inventory needs, and ensure that supplies are available when required. Strong teamwork and communication skills are essential in supporting smooth operations and helping resolve any issues that may arise with stock availability or supply chain processes.
Compliance with Store Policies and Procedures
The Assistant Store Keeper is responsible for ensuring that all store activities comply with company policies and procedures. This includes following protocols for receiving, storing, and issuing goods, as well as adhering to health and safety standards within the store environment. Compliance with these policies helps safeguard the store’s inventory, ensures the smooth operation of stock control systems, and minimizes the risk of errors or losses.
Assisting with Stock Distribution
In addition to managing stock within the store, the Assistant Store Keeper may assist in distributing goods to various departments or external customers. This involves preparing orders, packaging items, and ensuring that the correct quantities are delivered to the appropriate locations. Proper coordination and documentation during stock distribution ensure that goods reach their destination on time and in good condition.
Reporting and Feedback
The Assistant Store Keeper is responsible for reporting stock issues, inventory discrepancies, or supply shortages to the Store Keeper or management team. Providing timely feedback helps the organization address any challenges related to inventory management and ensures that the store operates efficiently. Regular communication between the Assistant Store Keeper and other team members ensures that stock issues are resolved quickly and that the store remains well-stocked and organized.
Conclusion
The role of an Assistant Store Keeper is critical in supporting the smooth operation of a store or warehouse. By assisting with inventory management, record keeping, and maintaining store organization, the Assistant Store Keeper helps ensure that the store remains efficient, well-stocked, and compliant with company policies. Through teamwork, attention to detail, and a commitment to organization, the Assistant Store Keeper contributes to the overall success of the store’s operations.
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