Executive Assistant to the Chief Operating Officer required in Doha

HEC Paris is looking for an Executive Assistant to the Chief Operating Officer in Doha, Qatar. Here are the complete details of job.

As an Executive Assistant to the Chief Operating Officer (COO), your primary role is to provide high-level administrative support to ensure the COO’s day-to-day operations run smoothly. You will handle a range of tasks, from managing schedules to coordinating meetings, and ensuring that all administrative functions are performed efficiently and effectively.

Calendar and Schedule Management:

You are responsible for managing the COO’s calendar, scheduling meetings, appointments, and travel arrangements. This involves coordinating with internal and external stakeholders to ensure all engagements are organized and prioritized appropriately.

Communication and Correspondence:

Your duties include handling phone calls, emails, and other correspondence on behalf of the COO. You will screen and prioritize communications, draft responses, and ensure timely follow-up on important matters.

Meeting Coordination and Support:

You will organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring that all necessary materials and equipment are available. This includes both internal meetings and external engagements with clients or partners.

Document Management:

You are responsible for preparing, reviewing, and managing various documents and reports. This includes drafting and proofreading reports, presentations, and other materials required by the COO.

Travel and Logistics:

You will arrange travel itineraries, accommodations, and transportation for the COO, ensuring all logistics are handled efficiently. This includes coordinating travel schedules and handling any travel-related issues that may arise.

Confidentiality and Discretion:

In your role, maintaining confidentiality and exercising discretion are critical. You will handle sensitive information and ensure that it is managed appropriately, in line with company policies and standards.

Project and Task Management:

You will assist the COO with special projects and tasks as needed, ensuring that deadlines are met and that all tasks are completed to a high standard. This may involve coordinating with other departments and managing various administrative responsibilities.

Stakeholder Interaction:

You will act as a liaison between the COO and other executives, employees, and external partners. Your role includes building and maintaining positive relationships and ensuring effective communication across all levels of the organization.