Human Resources Assistant Required in Qatar

A Human Resources Assistant is an entry-level professional who provides crucial support to the Human Resources (HR) department in managing employee-related processes and activities. This role involves handling administrative tasks, assisting in recruitment, onboarding, and maintaining employee records. HR Assistants serve as a point of contact for employee inquiries and help ensure that HR operations run smoothly and efficiently. The position requires strong organizational skills, attention to detail, and a good understanding of HR policies and procedures. It is ideal for individuals looking to start a career in Human Resources, with opportunities for growth and advancement.

Salary	Market Competitive
Experience	3 – 4 years
Location	Qatar
Qualification	Any
Posted	11 November 2024
Job Type	Full-Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 days of posting

Key Responsibilities

1. Administrative Support

The primary responsibility of a Human Resources Assistant is to provide administrative support to the HR department. This includes scheduling meetings, managing calendars, and organizing HR documents such as employment contracts, job descriptions, and training materials. The HR Assistant is also tasked with maintaining an organized filing system, both physically and electronically, ensuring that all employee records are up-to-date and easily accessible. This administrative work is vital to keep HR processes efficient and compliant with company policies and legal regulations.

2. Employee Record Management

Maintaining accurate and confidential employee records is a key duty of the HR Assistant. They update personnel files with new hire information, changes in employment status, and other relevant data. The HR Assistant is responsible for processing and filing documents related to hiring, promotions, performance reviews, and terminations. They ensure that all records comply with company policies and legal requirements, such as data privacy regulations. Proper record-keeping helps support effective HR management and facilitates compliance with labor laws.

3. Assisting in Recruitment and Onboarding

The HR Assistant plays an important role in the recruitment process by assisting with job postings, screening resumes, and scheduling interviews. They often communicate with candidates to provide updates on their application status and help coordinate the interview process. During the onboarding phase, the HR Assistant helps new hires complete necessary paperwork, sets up their employee profiles, and guides them through orientation processes. This support helps create a positive experience for new employees and sets the stage for successful integration into the company.

4. Supporting Payroll and Benefits Administration

The HR Assistant helps the HR team with payroll and benefits administration tasks. This includes collecting time sheets, verifying attendance records, and ensuring that employee data is accurate before payroll processing. They may also assist employees with questions related to benefits, such as health insurance, leave policies, and retirement plans. By providing this support, the HR Assistant helps ensure that employees receive accurate and timely payments and that their benefits are properly managed.

5. Handling Employee Inquiries and Communication

A key part of the HR Assistant’s role is to serve as the first point of contact for employee inquiries. They address questions about company policies, procedures, and HR-related issues, providing information or directing employees to the appropriate HR representative for further assistance. The HR Assistant also helps distribute company announcements, updates, and policy changes, ensuring that all employees are informed. Strong communication skills are essential in this role, as it involves frequent interaction with employees at all levels of the organization.

6. Supporting Training and Development Activities

The HR Assistant helps coordinate employee training and development programs by scheduling sessions, preparing materials, and assisting with logistics. They may also track employee participation in training programs and update records accordingly. The HR Assistant’s support in this area contributes to the professional growth of employees and helps the organization maintain a skilled and knowledgeable workforce.

7. Assisting with Compliance and Reporting

HR Assistants help ensure that the company complies with employment laws and regulations. They assist in preparing reports related to compliance, such as equal employment opportunity (EEO) data or employee demographics. The HR Assistant may also help monitor compliance with company policies and procedures, alerting HR managers to potential issues. This role is crucial for mitigating risks and supporting the company’s commitment to legal and ethical standards.

Qualifications and Skills

• Education: A high school diploma or equivalent is typically required; an associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• Organizational Skills: Ability to manage multiple tasks and maintain detailed records.
• Communication Skills: Strong written and verbal communication for effective interaction with employees and team members.
• Attention to Detail: Precision in handling sensitive documents and data.
• Technical Proficiency: Familiarity with HR software, Microsoft Office Suite, and basic data entry.
• Interpersonal Skills: Ability to handle confidential information and work with diverse teams.

How to apply:

Send your updated resume to our email:

Email:   hrd.car@gmail.com