Purchasing and Inventory Officer – Electronics Required in Qatar

The Purchasing and Inventory Officer for Electronics is responsible for managing the procurement and inventory processes within an electronics-focused business. This role involves sourcing electronic components and products, negotiating with suppliers, managing inventory levels, and ensuring that the supply chain functions efficiently. The officer works closely with the sales, warehouse, and finance departments to ensure that product availability meets market demands while optimizing costs. Strong analytical, negotiation, and organizational skills are essential for success in this role.

Salary	Market Competitive
Experience	2  years
Location	Qatar
Qualification	Any Graduation
Posted	04 October 2024
Job Type	Full-Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 days of posting

Key Responsibilities

1. Sourcing and Supplier Management

The Purchasing and Inventory Officer is tasked with identifying and establishing relationships with reliable suppliers of electronic components and products. They evaluate supplier performance based on cost, quality, reliability, and delivery speed. The officer negotiates contracts, pricing, and terms to ensure the best value for the organization while maintaining strong relationships with vendors. Keeping up-to-date with market trends and potential new suppliers is also a key part of this role.

2. Procurement Planning and Order Management

In this role, the officer is responsible for planning procurement based on sales forecasts and production requirements. They analyze market conditions and supplier lead times to make informed purchasing decisions that ensure the continuous availability of products. The officer oversees the entire order process, from placing orders with suppliers to ensuring the timely delivery of goods. They also manage the approval process for purchase orders and work closely with the finance department to ensure payments are made in a timely manner.

3. Inventory Management and Control

Managing inventory levels is one of the core responsibilities of the Purchasing and Inventory Officer. They monitor stock levels to avoid overstocking or understocking, using inventory management software to track quantities, sales patterns, and supplier lead times. The officer ensures that inventory is kept at optimal levels to meet customer demand while minimizing storage costs and obsolescence risks. Conducting regular stock audits and cycle counts to verify inventory accuracy is also part of this responsibility.

4. Cost Control and Budgeting

The officer plays a critical role in managing the procurement budget and ensuring that costs are controlled throughout the purchasing process. By analyzing supplier pricing and negotiating better terms, the officer helps reduce procurement costs without compromising quality. They also track spending against the procurement budget, ensuring that all purchases align with the company’s financial goals. The officer works closely with the finance team to report on procurement costs, savings, and budget adherence.

5. Supply Chain Coordination

The Purchasing and Inventory Officer is responsible for coordinating with various departments, such as sales, production, and logistics, to ensure the smooth flow of goods through the supply chain. They monitor supplier lead times and delivery schedules, ensuring that all required materials arrive on time to avoid production delays or stockouts. The officer also collaborates with warehouse and distribution teams to ensure that incoming goods are properly stored and available for dispatch when needed.

6. Inventory Optimization and Demand Forecasting

To improve inventory efficiency, the officer uses demand forecasting techniques and market analysis to predict future stock needs. They analyze sales data, trends, and market demand to anticipate product requirements and adjust purchasing strategies accordingly. By optimizing inventory levels, the officer ensures that the company is well-prepared to meet customer demand while minimizing excess stock and associated costs.

7. Compliance and Quality Assurance

The officer ensures that all purchased goods meet company quality standards and comply with relevant industry regulations. They work with suppliers to resolve any issues related to product defects, delays, or discrepancies in delivery. The officer also ensures that all procurement activities adhere to company policies and legal requirements, including environmental and ethical sourcing practices.

8. Data Analysis and Reporting

Regularly analyzing purchasing data and inventory trends is a key responsibility of the Purchasing and Inventory Officer. They generate reports on stock levels, supplier performance, and cost efficiency to provide insights that support decision-making. These reports help the management team understand inventory dynamics and make informed decisions about procurement strategies, supplier relationships, and budgeting.

9. Technology and Systems Management

The officer is responsible for using inventory management software and other digital tools to track procurement, stock levels, and supplier interactions. They ensure that the inventory management system is up-to-date and accurate, allowing for real-time tracking of stock availability and purchase orders. By leveraging technology, the officer ensures better control over the procurement process and improved inventory visibility.

10. Continuous Improvement

The Purchasing and Inventory Officer continuously seeks ways to improve the procurement and inventory management processes. They assess current practices, identify areas for improvement, and implement solutions that increase efficiency, reduce costs, and improve supplier performance. The officer also stays informed about industry best practices and emerging trends in electronics procurement, ensuring the company remains competitive in the market.

How to apply:

Send your updated resume to our email:

Email:    cv@gobanana.qa