Executive Secretary Required in Saudi Arabia

An Executive Secretary provides high-level administrative support to executives, ensuring smooth day-to-day operations and efficient management of their professional responsibilities. This role involves managing schedules, coordinating meetings, handling correspondence, and serving as a key point of communication for internal and external stakeholders. The Executive Secretary acts as a trusted assistant, maintaining confidentiality and professionalism at all times.

Salary	Market Competitive
Experience	4 – 6 years
Location	Saudi Arabia
Qualification	Bachelor of Business Administration(Management)
Posted	24 November 2024
Job Type	Full-Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 day

Key Responsibilities

1. Administrative Support

• Manage and prioritize the executive’s calendar, scheduling appointments, meetings, and travel arrangements.
• Prepare, review, and organize documents, presentations, and reports for meetings or other purposes.
• Maintain filing systems and ensure easy access to necessary information.

2. Communication Management

• Handle incoming and outgoing correspondence, including emails, phone calls, and letters.
• Act as a liaison between the executive and internal teams or external contacts, ensuring timely and clear communication.
• Screen calls and emails, prioritizing urgent matters and responding as necessary.

3. Meeting Coordination

• Plan, organize, and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure meeting rooms are equipped and logistics are handled efficiently.

4. Confidentiality and Professionalism

• Handle sensitive information with discretion and ensure confidentiality is maintained at all times.
• Represent the executive in a professional manner during interactions with clients, vendors, and staff.

5. Task Prioritization and Problem-Solving

• Anticipate the needs of the executive and proactively handle potential issues.
• Assist in managing priorities and deadlines to ensure tasks are completed on time.

6. Office Coordination

• Oversee office supplies, equipment, and administrative tools to ensure seamless operations.
• Collaborate with other departments to support organizational objectives and events.

7. Miscellaneous Tasks

• Handle ad hoc projects and assignments as directed by the executive.
• Continuously improve processes and procedures to enhance efficiency.

Qualifications

• Bachelor’s degree in business administration or a related field is preferred.
• Proven experience as an Executive Secretary or in a similar administrative role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and organizational skills.
• Strong attention to detail, time management, and multitasking abilities.
• Ability to maintain confidentiality and handle pressure in a fast-paced environment.

This role is ideal for individuals who are proactive, adaptable, and capable of managing executive-level responsibilities with a high degree of professionalism.

How to apply:

Send your updated resume to our email or directly reach us at our phone:

Email:   info@powertower.com.sa 

Phone:   +966122800220