HR Operation Coordinator Required in Saudi Arabia

An HR Operations Coordinator plays a crucial role in supporting the human resources department’s daily operations. This role involves overseeing administrative tasks related to employee management, assisting in recruitment processes, ensuring compliance with company policies, and maintaining accurate HR records. The HR Operations Coordinator serves as a bridge between HR leadership, employees, and other departments, ensuring smooth HR processes, timely responses to employee inquiries, and effective communication within the organization. This position requires strong organizational skills, attention to detail, and the ability to handle sensitive information discreetly.

Salary	Market Competitive
Experience	2-4 years
Location	Saudi Arabia
Qualification	Bachelor of Education
Posted	05 October 2024
Job Type	Full Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 day

Responsibilities of an HR Operations Coordinator

1. Employee Records Management

One of the core responsibilities of an HR Operations Coordinator is maintaining accurate and up-to-date employee records. This includes organizing and updating personnel files, ensuring compliance with data protection regulations, and managing HR systems such as payroll, attendance, and performance management. The coordinator ensures that all employee information, such as contracts, benefits, and certifications, is accurately recorded and easily accessible to authorized personnel.

2. Onboarding and Offboarding Support

The HR Operations Coordinator plays a key role in facilitating the onboarding process for new employees. This involves preparing employment contracts, coordinating with various departments to ensure that new hires have the necessary equipment and access to company systems, and organizing orientation sessions. Similarly, the coordinator manages offboarding processes, including exit interviews, processing final paperwork, and ensuring that departing employees return company assets and their accounts are properly closed.

3. Payroll and Benefits Administration

Managing payroll and benefits is another critical function of the HR Operations Coordinator. This involves gathering and processing employee data such as working hours, leave balances, and any salary changes. The coordinator ensures that payroll is accurate and submitted on time, resolves any payroll discrepancies, and assists employees with benefit enrollment and claims. Additionally, they may liaise with external benefits providers to ensure that employees receive timely and accurate information about health plans, retirement benefits, or other perks.

4. Compliance and Policy Implementation

HR Operations Coordinators ensure that all HR operations are in line with labor laws, company policies, and industry best practices. This includes maintaining compliance with employment regulations, health and safety standards, and anti-discrimination laws. They help implement and communicate HR policies across the organization, ensuring that employees are aware of their rights and responsibilities. The coordinator also tracks policy changes and adjusts procedures as needed to remain compliant with evolving legal standards.

5. Employee Support and Relations

Serving as a primary point of contact for employee inquiries, the HR Operations Coordinator helps address issues related to HR policies, benefits, leave requests, or payroll. This role involves providing prompt and helpful responses to employee concerns, escalating complex issues to the HR manager when necessary. The coordinator also fosters positive employee relations by helping resolve workplace issues, promoting a collaborative and supportive work environment, and facilitating employee feedback sessions.

6. Recruitment and Talent Acquisition Assistance

Though primarily focused on operations, the HR Operations Coordinator often assists in the recruitment process. This can include posting job ads, scheduling interviews, and coordinating with hiring managers to ensure that the recruitment process runs smoothly. They may also assist with initial candidate screenings, reference checks, and preparing offer letters. Ensuring that candidate information is organized and updated throughout the hiring process is another essential task of this role.

7. HR System and Process Optimization

HR Operations Coordinators are often responsible for ensuring that HR systems are functioning optimally. They monitor the efficiency of existing HR processes and systems, recommend improvements, and may be involved in the implementation of new software or workflows. This can include training staff on new HR tools or features and troubleshooting system issues as they arise. Optimizing HR operations helps improve overall efficiency and enhances employee satisfaction by reducing administrative delays.

8. Event Coordination and Employee Engagement

In many organizations, HR Operations Coordinators also play a role in organizing employee engagement activities, such as team-building events, company celebrations, or wellness programs. They may coordinate logistics, handle communications, and gather feedback from employees to ensure that such events are successful. By fostering engagement, the coordinator helps build a positive organizational culture that encourages employee morale and retention.

Conclusion

The HR Operations Coordinator is essential to the smooth functioning of an organization’s human resources department. This role encompasses a wide range of responsibilities, from managing employee records and payroll to assisting with recruitment and employee support. HR Operations Coordinators ensure that the day-to-day operations of HR run efficiently and in compliance with legal standards, while also promoting a positive employee experience. Their ability to balance administrative duties with employee relations makes them a vital resource in any organization looking to maintain a productive and compliant workforce.

How to apply:

Send your updated resume to our email:

Email:    mumshad.ali@imile.me