Payroll Assistant Required in Saudi Arabia

A Payroll Assistant is responsible for supporting the payroll department by ensuring that employee compensation is accurately calculated and delivered on time. This role involves handling payroll-related tasks such as maintaining employee records, processing timekeeping information, and resolving payroll discrepancies. Payroll Assistants play a vital role in ensuring that employees are paid correctly and in compliance with company policies and legal requirements. Their attention to detail and organizational skills are crucial in managing a company’s payroll system efficiently.

Salary	Market Competitive
Experience	0 – 3 years
Location	Saudi Arabia
Qualification	Any Graduation
Posted	14 October 2024
Job Type	Full Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 day

Responsibilities

Processing Payroll and Timekeeping Data

A key responsibility of a Payroll Assistant is collecting and processing employee timekeeping data to ensure accurate payroll calculations. This involves reviewing timesheets, ensuring proper recording of hours worked, overtime, and deductions for taxes, benefits, or other factors. Payroll Assistants may use payroll software to input this information, ensuring that calculations for wages and deductions are accurate and compliant with company policies.

Maintaining Employee Payroll Records

Payroll Assistants are responsible for maintaining accurate and up-to-date employee payroll records. This includes entering new employee information into the payroll system, updating changes in salary, tax withholdings, or benefit deductions, and managing terminations or transfers. Payroll Assistants must ensure that all records are kept confidential and comply with data protection laws, as payroll records contain sensitive information.

Assisting with Payroll Inquiries and Resolving Discrepancies

Employees often have questions or concerns about their pay, and Payroll Assistants are the first point of contact for resolving these inquiries. They help employees understand their paychecks, explain deductions, and correct any errors that may occur in the payroll process. This role requires strong problem-solving skills and excellent communication abilities to resolve discrepancies in a timely and professional manner.

Preparing Payroll Reports

Payroll Assistants help generate payroll reports for management and HR departments, providing insights into payroll expenses, employee compensation trends, and compliance with labor regulations. These reports are essential for ensuring that the company is staying within budget and adhering to all payroll laws. Payroll Assistants must be proficient in using payroll software and Excel to compile and analyze data for these reports.

Compliance with Legal and Regulatory Requirements

Payroll Assistants ensure that the payroll process complies with federal, state, and local labor laws and tax regulations. This includes processing tax filings, making sure all deductions are in line with current tax laws, and keeping up to date with changes in payroll regulations. Payroll Assistants also ensure compliance with wage and hour laws, such as minimum wage requirements and overtime regulations, to avoid any legal issues for the company.

Coordinating with HR and Finance Departments

Payroll Assistants collaborate closely with HR and Finance departments to ensure that payroll data aligns with employee records and financial reports. This involves working with HR to track new hires, promotions, terminations, and leaves of absence, and with Finance to ensure that payroll expenses are properly recorded. This coordination ensures accuracy across different departments and helps maintain smooth payroll operations.

Supporting Payroll Audits

In the event of a payroll audit, Payroll Assistants play an important role in providing accurate documentation and responding to auditor inquiries. They must be able to retrieve payroll records, employee files, and other necessary information to demonstrate that the company’s payroll practices are compliant with legal and regulatory standards. Assisting with audits requires careful attention to detail and a strong understanding of payroll processes.

Qualifications and Skills

A Payroll Assistant typically holds an associate’s or bachelor’s degree in accounting, finance, or human resources, though relevant experience in payroll administration may be sufficient. Proficiency in payroll software (e.g., ADP, Paychex) and Excel is essential. Strong organizational skills, attention to detail, and the ability to handle confidential information are key to success in this role. Payroll Assistants should also possess excellent communication and customer service skills to handle employee inquiries and resolve issues efficiently. Knowledge of labor laws, tax regulations, and payroll practices is also highly beneficial.

How to apply:

Send your updated resume to our email or directly reach us at our phone:

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