Sales Coordinator / Admin Assistant Required in Saudi Arabia

A Sales Coordinator / Admin Assistant plays a pivotal role in supporting the sales team and ensuring smooth day-to-day operations within an organization. This position combines administrative duties with sales support responsibilities, requiring excellent organizational, communication, and multitasking skills. The Sales Coordinator / Admin Assistant serves as the link between the sales department, clients, and other departments, helping to coordinate sales activities, process orders, and maintain detailed records. The role is crucial in ensuring that the sales team operates efficiently and meets its targets.

Salary	$1,500 – $2,000
Experience	2 years
Location	Saudi Arabia
Qualification	Bachelor’s degree
Posted	13 September 2024
Job Type	Full-Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 days

Key Responsibilities

1. Sales Support and Coordination

A primary responsibility of the Sales Coordinator / Admin Assistant is to provide essential support to the sales team. This includes assisting with sales documentation, preparing quotations, managing contracts, and processing purchase orders. The assistant ensures that all sales data is accurate and up to date, helping the team stay organized and on top of their targets. They may also liaise with clients to follow up on quotes, track orders, and provide information about product availability, delivery schedules, or order status.

2. Handling Client Communication

A key aspect of the role is managing client communication. The Sales Coordinator / Admin Assistant is often the first point of contact for clients, handling inquiries, providing information about products and services, and addressing any concerns. They ensure prompt responses to emails and phone calls, maintain a professional demeanor, and work to resolve client issues efficiently. Strong communication skills are essential in building and maintaining positive client relationships, which can lead to increased sales and client retention.

3. Administrative Duties

In addition to sales-related tasks, the Sales Coordinator / Admin Assistant is responsible for general administrative duties. This can include managing schedules, organizing meetings, preparing reports, and maintaining office supplies. They ensure that the office runs smoothly by handling day-to-day administrative tasks, such as filing, data entry, and document management. Supporting the sales team with travel arrangements, event planning, and calendar management also falls under this role’s scope.

4. Order Processing and Documentation

A crucial part of the job is managing the order processing workflow. This involves reviewing and verifying orders, ensuring all required information is accurate, and entering them into the company’s system. The Sales Coordinator / Admin Assistant also prepares and processes invoices, monitors inventory levels, and collaborates with logistics teams to ensure timely deliveries. By ensuring that all orders are correctly handled, they contribute to a seamless sales process and help prevent errors that could impact customer satisfaction.

5. Maintaining Sales Records and Reports

The Sales Coordinator / Admin Assistant is responsible for maintaining detailed sales records and generating reports for management. This includes tracking sales performance, compiling monthly or quarterly reports, and analyzing data to identify trends and opportunities for improvement. Accurate record-keeping is essential for monitoring the sales team’s progress and providing insights that can drive strategic decisions.

6. Assisting with Sales Presentations and Proposals

Another responsibility is assisting with the preparation of sales presentations and proposals. The Sales Coordinator / Admin Assistant helps create visually appealing and informative presentations for client meetings, ensuring that all key points are covered. They may also assist in drafting proposals, contracts, and agreements, ensuring that all documentation is professional and meets the company’s standards.

7. Coordinating Between Departments

The Sales Coordinator / Admin Assistant often acts as a liaison between the sales department and other departments such as marketing, finance, and logistics. They facilitate communication, ensuring that the sales team has the support it needs from other parts of the organization. For example, they may coordinate with the marketing team for promotional materials or work with the finance team on invoicing and payment tracking. This cross-departmental coordination helps streamline operations and ensures that the sales process runs smoothly.

Qualifications and Skills

To succeed as a Sales Coordinator / Admin Assistant, candidates should have a background in sales support, administration, or customer service. Strong organizational and time-management skills are essential for handling multiple tasks simultaneously. Excellent communication and interpersonal skills are required for managing client relationships and coordinating with various departments. Proficiency in office software, such as Microsoft Office or CRM systems, is also important. A detail-oriented, proactive attitude is key to ensuring accuracy in sales documentation and administrative tasks.

How to apply:

Send your updated resume to our email or directly reach us at our phone:

Email: services@meraki-energy.com

Telephone: +966-59-7996400       +971-4-575-4673