Senior Office Manager Required in Saudi Arabia

A Senior Office Manager is responsible for overseeing the daily operations of an office and ensuring that administrative functions run smoothly and efficiently. This leadership role involves managing staff, coordinating office activities, implementing administrative procedures, and supporting the executive team. The Senior Office Manager plays a key role in maintaining a productive office environment, managing resources, and ensuring that the organization meets its operational goals. The role requires excellent organizational skills, leadership abilities, and the capacity to handle multiple tasks simultaneously.

Salary	Market Competitive
Experience	4– 6 years
Location	Saudi Arabia
Qualification	Any Graduation
Posted	17 October 2024
Job Type	Full Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 day

Key Responsibilities

1. Managing Office Operations

The Senior Office Manager is responsible for overseeing all aspects of office operations. This includes ensuring that office equipment, supplies, and resources are adequately stocked and maintained. The manager implements office policies and procedures to ensure that the office runs smoothly and efficiently. Additionally, they manage the office budget and ensure cost-effective practices, making sure that all expenditures are within budgetary constraints.

2. Supervising Administrative Staff

A critical part of the role is supervising and mentoring administrative staff, such as office assistants, receptionists, and clerks. The Senior Office Manager is responsible for assigning tasks, monitoring performance, and providing guidance to ensure that staff members are working effectively and meeting organizational goals. This includes conducting regular performance reviews and providing training and development opportunities for the team.

3. Supporting Executive Leadership

The Senior Office Manager acts as a key support for the executive team, assisting with scheduling, communications, and other administrative tasks. This may involve organizing meetings, coordinating travel arrangements, and preparing reports or presentations for senior management. The manager ensures that the executive team is supported with the necessary resources and information to make informed decisions.

4. Implementing and Improving Office Procedures

An important responsibility is developing and implementing office policies and procedures to improve operational efficiency. The Senior Office Manager reviews current processes and identifies areas for improvement, ensuring that workflows are streamlined, and administrative tasks are handled effectively. The manager is also responsible for ensuring that all office activities comply with company policies and industry regulations.

5. Maintaining Office Environment and Facilities

The Senior Office Manager ensures that the office environment is conducive to productivity and employee well-being. This includes managing office facilities, ensuring that the workspace is clean, safe, and well-organized. The manager works closely with external vendors for office maintenance and repairs and ensures that all office equipment is functioning properly.

6. Handling Office Communications and Correspondence

The Senior Office Manager oversees office communications, ensuring that all internal and external correspondence is handled efficiently. This includes managing phone systems, emails, and mail, as well as ensuring that communication channels between departments are open and effective. The manager may also be responsible for drafting and reviewing important documents, such as memos, letters, and reports.

7. Managing Office Budgets and Resources

The Senior Office Manager is responsible for managing office finances, including overseeing office expenditures, preparing budgets, and managing office-related contracts and vendor agreements. The manager ensures that resources are allocated efficiently and that office expenses are kept within approved budgets. This involves working with the finance team to track spending and make adjustments as necessary.

8. Ensuring Compliance with Health and Safety Regulations

The Senior Office Manager ensures that the office adheres to all relevant health and safety regulations. This includes conducting regular health and safety checks, organizing fire drills, and ensuring that the office environment meets all safety standards. The manager is also responsible for maintaining records related to safety compliance and implementing any necessary corrective actions.

Qualifications

• Bachelor’s degree in business administration, management, or a related field.
• Proven experience in office management or a similar role, preferably in a senior capacity.
• Strong leadership and team management skills.
• Excellent organizational, multitasking, and time-management abilities.
• Proficiency in office software, including Microsoft Office Suite and project management tools.
• Strong communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Knowledge of office budgeting and resource management.
• Familiarity with health and safety regulations and compliance standards.

The Senior Office Manager plays a pivotal role in ensuring the smooth and efficient running of an office. By managing operations, supervising staff, and supporting the executive team, the Senior Office Manager ensures that the organization achieves its administrative and operational goals. This role requires strong leadership, excellent organizational skills, and the ability to manage complex office dynamics while maintaining a productive and positive work environment.

How to apply:

Send your updated resume to our email or directly reach us at our phone:

Email:   info@theprofessionals.sa

Phone:  +966 92 000 9674,  +966 11 201 2016