Executive Secretary Required in Kuwait

The Executive Secretary provides high-level administrative support to senior executives, ensuring the efficient operation of their office. This role involves managing schedules, handling correspondence, organizing meetings, and maintaining confidentiality in all matters. The Executive Secretary serves as a trusted assistant, facilitating communication, coordinating tasks, and contributing to the overall effectiveness of the executive’s responsibilities.

Salary	Market Competitive
Experience	1+ years
Location	Kuwait
Qualification	Bachelor’s degree in business, Engineering or similar.
Posted	24 November 2024
Job Type	Full-Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 days

Key Responsibilities

1. Administrative Support

• Manage the executive’s daily schedule, including appointments, meetings, and travel arrangements.
• Handle correspondence by drafting, reviewing, and responding to emails, letters, and other communications.
• Prepare reports, presentations, and other documents to support the executive’s activities.

2. Meeting Coordination

• Schedule, organize, and prepare for meetings, including setting agendas and distributing materials.
• Record minutes of meetings, ensuring accurate documentation and timely dissemination to relevant stakeholders.
• Follow up on action items discussed during meetings to ensure completion within deadlines.

3. Office Management

• Maintain an organized filing system for documents, records, and correspondence.
• Monitor office supplies and coordinate procurement as needed to ensure seamless operations.
• Serve as the point of contact between the executive and internal/external stakeholders, maintaining professionalism in all interactions.

4. Communication and Liaison

• Act as a liaison between the executive and staff, facilitating communication and ensuring clarity of directives.
• Build and maintain professional relationships with clients, partners, and vendors on behalf of the executive.
• Screen and prioritize phone calls, emails, and requests for the executive’s time and attention.

5. Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and professionalism.
• Ensure secure management of confidential files and documents.
• Uphold the executive’s reputation by exercising discretion in all interactions and tasks.

6. Special Projects and Support

• Assist the executive with special projects, research, and initiatives as needed.
• Provide support during events, conferences, and presentations, ensuring seamless execution.
• Anticipate the needs of the executive and proactively manage tasks to maximize their efficiency.

Qualifications

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Proven experience as an Executive Secretary or in a similar high-level administrative role.
• Exceptional organizational and time-management skills.
• Strong proficiency in office software, including Microsoft Office Suite and scheduling tools.
• Excellent communication and interpersonal skills, with a professional demeanor.
• Ability to multitask and prioritize in a fast-paced environment.
• High level of discretion and confidentiality.

The Executive Secretary is a key asset to any organization, ensuring that senior executives can focus on strategic tasks while operational and administrative needs are handled with precision and professionalism. This role is ideal for individuals with exceptional organizational skills and a proactive approach to problem-solving.

How to apply:

Send your updated resume to our email:

Email:   servicecokwt@gmail.com