Secretary Required in Kuwait

We are seeking an organized and professional Secretary to support our team with administrative tasks and ensure the smooth functioning of daily operations. The ideal candidate will be responsible for managing correspondence, scheduling appointments, and maintaining office efficiency. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks effectively.

Salary	Market Competitive
Experience	1 – 3 years
Location	Kuwait
Qualification	Bachelor Degree
Posted	28 November 2024
Job Type	Full-Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 days

Key Responsibilities

Administrative Support

• Perform general office duties, including handling phone calls, emails, and correspondence.
• Manage and organize files, documents, and records for easy retrieval and reference.
• Prepare and distribute memos, reports, and other documentation as needed.

Scheduling and Coordination

• Maintain the calendar for executives or the office, scheduling meetings, appointments, and events.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Organize meetings, prepare agendas, and take accurate minutes for distribution.

Communication Management

• Act as a point of contact between staff, clients, and external stakeholders.
• Ensure timely and professional responses to inquiries, messages, or requests.
• Draft and proofread correspondence to maintain a high standard of professionalism.

Office Organization

• Ensure the office environment is clean, organized, and stocked with necessary supplies.
• Monitor inventory levels and place orders for office supplies when needed.
• Assist in planning and coordinating office events or functions.

Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and professionalism.
• Maintain secure filing systems for confidential records and data.
• Adhere to company policies and privacy regulations.

Qualifications and Skills

• High school diploma or equivalent; a bachelor’s degree is a plus.
• Proven experience as a secretary, administrative assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and appearance.
• Discretion and trustworthiness in handling confidential information.

Working Conditions

Secretaries typically work in an office environment with standard business hours. The role may occasionally require extended hours to support events or meet deadlines. Interaction with various departments and external clients may be frequent, requiring strong interpersonal skills and professionalism.

This position is an excellent opportunity for individuals who excel at organization and enjoy providing vital support to teams. If you are detail-oriented, proactive, and committed to ensuring operational efficiency, we encourage you to apply.

How to apply:

Send your updated resume to our email or directly reach us at our phone:

Email:   deonmanager@gmail.com 

Phone:   +965 79984213