Administrative Affairs Officer Required in Qatar

An Administrative Affairs Officer is responsible for managing the administrative operations of an organization to ensure efficiency and compliance with internal policies. This role involves overseeing office procedures, maintaining records, and coordinating activities between various departments. The Administrative Affairs Officer acts as a key point of contact for administrative matters and contributes to the smooth running of day-to-day operations.

This position requires strong organizational skills, attention to detail, and the ability to multitask. Administrative Affairs Officers play a crucial role in fostering an organized and professional work environment.

Salary	Market Competitive
Experience	5 years
Location	Qatar
Qualification	Bachelor’s degree in Business Administration, Management, or related fields
Posted	26 November 2024
Job Type	Full-Time
Posted by	Habeebi Recruiter
last date to apply	apply within 15 days of posting

Key Responsibilities

1. Managing Office Operations

Administrative Affairs Officers oversee the daily administrative functions of the office. This includes coordinating schedules, ensuring office supplies are stocked, and maintaining a professional workspace. They establish procedures to streamline operations and improve efficiency.

2. Record Keeping and Documentation

A core responsibility is maintaining accurate and up-to-date records for the organization. This includes managing employee files, contracts, and other sensitive documents. They ensure that records are stored securely and accessible when needed.

3. Coordination Between Departments

Administrative Affairs Officers act as a liaison between various departments, facilitating communication and collaboration. They help align departmental activities with organizational goals and ensure that administrative support is available across all functions.

4. Policy Implementation and Compliance

The role involves enforcing internal policies and ensuring compliance with organizational standards and legal requirements. Administrative Affairs Officers regularly update policies and inform staff of any changes to maintain alignment with regulations.

5. Event and Meeting Coordination

They are responsible for organizing and coordinating meetings, conferences, and company events. This includes scheduling, preparing agendas, and managing logistical arrangements such as venues, catering, and equipment.

6. Handling Correspondence

Administrative Affairs Officers manage incoming and outgoing correspondence, including emails, letters, and phone calls. They ensure that all communications are handled promptly and directed to the appropriate parties.

7. Supporting Human Resources Functions

In some organizations, the Administrative Affairs Officer may assist with HR-related tasks, such as onboarding new employees, managing leave records, and supporting recruitment efforts.

8. Preparing Reports

Administrative Affairs Officers compile and analyze data to prepare reports for management. These reports may include operational updates, budget summaries, or compliance reviews.

Qualifications and Skills

• Educational Background: A bachelor’s degree in business administration, management, or a related field is typically required.
• Experience: Prior experience in administrative or office management roles is advantageous.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in office software (e.g., Microsoft Office Suite, database management tools).
  • Analytical and problem-solving capabilities.
• Personal Attributes: Attention to detail, discretion, and the ability to handle confidential information with professionalism.

Work Environment

Administrative Affairs Officers usually work in office settings and may occasionally travel for meetings or events. The role requires interacting with staff across all levels of the organization and handling multiple responsibilities simultaneously.

This position is ideal for individuals who excel at organization, enjoy supporting operational excellence, and thrive in dynamic environments. A successful Administrative Affairs Officer ensures that administrative processes are seamless, contributing to the overall effectiveness of the organization.

How to apply:

Send your updated resume to our email:

Email:  qatar@hotmail.com